AGM 2019 Notes
Updated: Aug 5
Notes of 2019 A.G.M.
Held 25th April, in The Shed.
Sam Dixon, Ed Cartwright, Neil Clarke, Chris Harrison, Ian Johnston, Tim Swane,
John Ashton, Jo Rawlings, Sue Cartwright, Sheila Clarke, Martin Roberts,
Dick Hilton, Lauren Rawlings, David Thornton, Lyn Anderson, Ian Casewell,
David Anderson, Jasmine Casewell, David Goddard, Barbara Barrett,
Gavin McKinnel, Jonathan Walton, Liz Norton, Sandra Harrison, John Leach,
Winston Damerum, Fred Manley, Sam Dixon, Tom Manley, Dean Prior,
Laura Sheldon, James Beckett, Ken Stowe.
Bob Clarke, Jon Poole, Penny Turner, Ian Roberts, Penny Manley,
James Manley, Paul Holland.
3. Minutes from 2018 AGM:
3.1 Matters arising:
3.1.1 Paragraph 6. It was noted that whilst no member had come
forward to organise any ‘new’ WA competitions during the year, Jo Rawlings is
working up proposals for the next committee meeting, to run a WA18 Indoor
comp. in October 2019. If this is successful, Jo is considering an outdoor WA
720 for 2020.
3.1.2 Paragraph 7. It was confirmed that the (ex) member who had
offered to join the committee to run events had not been able to do as she was
an Associate member, and Committee Members must be Full members.
3.1.3 Paragraph 10. Noted that the Car Park had been extended. Also
noted that the Field Practice area is now up and running. Due to overshoot
limitations, this area is NOT available to Compounds
4. Chairman’s Report:
4.1 Sam Dixon presented his Report, which is attached as Appendix 1 to
5. Committee Report:
5.1 Neil Clarke spoke to his summary of everything from the last year. The
full Report is attached to these Notes as Appendix 2.
6. Financial Report:
6.1 Chris Harrison detailed the previous year’s financial situation, and the
projections for the coming year, and the basis for the budget setting process. The
Treasurer’s Report is attached as Appendix 3.
7. Adoption of REVISED Operational Procedures:
7.1.1 Neil Clarke explained that, during the scheduled Ops Procs Review,
the only amendments were the removal of the (defunct) Social Members
category, and a tidying up of the Visitor arrangements.
7.1.2 As a result of the review, and the arrival of an Insurance Renewal
requiring confirmation that we operate as an Amateur Sports Club, it had been
agreed that any member using the facilities to Coach non-Bowbrook Members
must use the Facilities Booking procedure. This requires an email request to the
Secretary, and confirmation of Insurance arrangements for the ‘event’. This is in
line with all other uses of our facilities by ‘non-Bowbrook’ users, and provides the
necessary degree of separation between Bowbrook Archers and the Hirers.
8. Election of Committee.
8.1 At this point of the meeting, Mr Ed Cartwright, Club President,
assumed the Chair.
8.1.1 Those re-standing for the Committee were elected.
8.1.2 Secretary / Events: Neil Clarke Treasurer: Chris Harrison
Membership: Sheila Clarke Equipment: Fred Manley
Coaching: Barbara Barrett Website: Dave Thornton
Records: Lyn Anderson Safeguarding: John Leach
Ordinary Members: Martin Roberts, Al Preece,
Ordinary Member / County Rep: Jon Poole
Facebook: Dean Prior
8.1.3 Following a secret ballot, Jonathan Walton was elected Chair, and Sam
Dixon elected to the vacant Ordinary Member position. The teller’s – John
Ashton, Ken Stowe and Laura Sheldon were thanked.
9. Election of Company Directors:
9.1 Under the Club Operational Procedures, the elected Committee
Members (to specified posts) were confirmed Company Director’s for the
forthcoming year. Consequently, the details of any previous Members on the
Director’s Register will be removed.
At this point, Jonathan Walton assumed the Chair.
10. Membership Fees 2019/20:
10.1 Chris Harrison detailed the recommended Bowbrook Archer’s
Membership Fee increase of £5 per member. This means the coming year’s fees
are as illustrated below.
Bowbrook Fee Affiliation Total
Full Snr: 93.50 57 £150.50
Full Snr (18-24) 93.50 22 £115.50
Full Jnr 44.50 12.50 £ 57.00
Full (Disabled) 93.50 15.50 £109.00
Ass. Snr 115.00
Ass. Jnr 55.00
Ass. Uni 47.00
11. Club development:
11.1 BOOST development sessions:
11.1.1 Barbara Barrett outlined the BOOST Course, and the benefits for
archers new and old. Further Courses will be run, with the next anticipated for
11.2 Members spending priority:
11.2.1 Fred Manley explained that it would be helpful for the membership to
indicate what the next spending priority should be, as and when the funds
11.2.2 Following explanation of the four priorities as seen by the committee –
New Sit & Ride Mower, Car Park Extension, Shed Heating improvements, Mains
Power connection – there was unanimous support for the Mower. This will
improve the Outdoor ranges, once funds are in place.
11.3 Future direction of Bowbrook Archers:
11.3.1 Chris Harrison detailed the approach the committee are taking to
ensure the views of the membership are reflected by the committee.
11.3.2 A survey / questionnaire will soon be issued to all members, via all
available routes – email, paper, Facebook, website – and a short (couple of
weeks) period of time given for response.
11.3.3 The committee will then review the results, and consider the next
12. Introduction of achievement badge scheme:
12.1 Lyn Anderson explained the new scheme, available from now. A flyer
with all the details (attached as Appendix 4) will be on the Facebook Members
Only page and the Club Website. Members are encouraged to ‘spread the word’.
13. Safeguarding of young people and vulnerable adults:
13.1 John Leach reminded everyone of the way the Club Policy and the
Archery GB Policy interact. He pointed out that AGB had changed their own
Policy Review date to January 2021, so the Bowbrook Policy Review would be
changed to be in line with that.
13.2 The change in AGB Rule, stating that under 18’s must be accompanied
by an AGB Member PLUS a responsible adult (if the responsible adult is also an
AGB Member, that’s fine) was discussed.
14. Easy Fundraising Scheme:
14.1 John Leach updated on this scheme, and encourages all members to
consider using it as a way to increase Club funds.
15. Any Other Business.
15.1 Tim Swane advised that a Barebow Coaching Session from a world
champion will be hosted by Bowbrook on the 5th June. Publicity will be available
16. The meeting ended at 20.45, with Jonathan Walton thanking the membership for
26th April 2019.
These draft notes are prepared and available for members. They need to be
corrected and ratified at the 2020 AGM. Any member noticing any discrepancies /
inaccuracies should advise the secretary by email ASAP, please.
This website version is the ‘redacted’ one: the Treasurer’s Report has financial
figures hidden. Members wishing to receive the full version showing figures
are asked to email firstname.lastname@example.org
Appendix 2 (i)
Appendix 2 (ii)
Appendix 2 (iii)
Appendix 2 (iv)
Appendix 3 (i)
Appendix 3 (ii)
Appendix 3 (iii)
Bowbrook 252 Scheme
Bowbrook 252 Scheme